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RELOCATION

PRE-MOVE ORIENTATION TOURS

When an employee considers moving to Belgium, getting a realistic idea of what their new life will look like, can have a significant impact on the decision-making process. To this end, we offer Pre-move Orientation Tours in the (potential) new location. These include viewings of typical Belgium  properties, getting a feel for the atmosphere in various neighborhoods of interest, providing an introduction to Belgium  culture, visiting schools as well as shopping and sports facilities, getting information on safety and, of course, addressing any personal questions and concerns the employee might have.

TEMPORARY ACCOMMODATION

Upon arrival, the employee can opt to either stay in a hotel or in temporary accommodation. As the latter often is more cost effective and has a homey atmosphere, it usually is the preferred option. Expat Management Group has a large network of service providers in this field and is therefore able to arrange optimal negotiated bookings in advance, ensuring the employees’ moving in on the first day of arrival. Soon after, the long-term home search can commence.

HOUSING

Expat Management Group is highly experienced in assisting with finding a good house or apartment, whether it is temporary or long(er) term. We offer tailor made service packages with variations in the extent of which the employee would like to receive assistance. This service includes lease negotiations, review of the lease contract, check-in support and connecting both utilities and internet. In addition, our Field Consultants are present in all of Belgium  and are equipped with extensive knowledge of the local area, enabling them to provide the employee with valuable input.

PERSONAL REGISTRATION, NATIONAL REGISTRY NUMBER AND BANK

The legally mandatory registration at the local Town Hall will need to take place as soon as possible after arrival. Other essential components of the relocation process include obtaining a national registry number and opening a bank account. Together with our Immigration Team we make sure that appointments are well prepared for and that all documents are in place, thereby guaranteeing the most efficient timing.

SCHOOL SEARCH

Regardless of whether we need to look for private international schools, double stream, Belgium  schools with a “schakelklas”, or day care centers; Expat Management Group is able to provide assistance. We will carefully discuss what type of schooling is requested, which budget is available and what other considerations are relevant for making the right choice in the options we present.

SETTLING-IN

Expat Management Group provides a checklist of all the practical things that need to be arranged after arrival, such as airport pick-up, obtaining a mobile phone, finding a doctor and dentist, securing insurances, exchanging driver’s license, obtaining a parking permit, finding a handyman, cleaning service or baby sitter, finding shopping, sports and cultural facilities. We are also able to provide area familiarisation tours in case preferred.

PARTNER SUPPORT

Expat Management Group offers a special service to assist accompanying spouses with finding their way in the new environment, thereby contributing in making the relocation abroad a positive, fulfilling and interesting experience. Depending on the personal interests, we assist with researching and selecting the options Belgium  has to offer.

COORDINATION OF HOUSEHOLD REMOVAL GOODS

Expat Management Group made a selection of the most professional, reliable and price competitive removal companies with specific expertise of working internationally. We can assist our clients by coordinating the initial contact, arrange fee quotes and advise during the selection process. Once selected, we work together with the moving company to ensure an efficient import procedure by delivering requested registration documents and a timely, pleasant delivery at the house.

OTHER RELOCATION SERVICES

Either in-house or in partnership with our preferred professional partners, we offer cross-cultural training, language courses, furniture rental, car rental and car import, the transport and import of pets and many other services.

DEPARTURE

When an employee is ready to depart from Belgium, Expat Management Group can assist with ending the lease, provide support during check-out as well as with the return of a deposit, the cancellation of utilities and internet and arrange personal de-registration at both Town Hall and the Regional Employment Authorities. We provide a checklist for all personal memberships and ensure that mail is forwarded to the new destination.

IMMIGRATION

EMPLOYEE WORK AND RESIDENCE PERMITS

Expat Management Group reviews which type of work and residence permit suit the scope of work of your employees.

Whether this will be highly skilled migrants, intra corporate transferees, labour migrants, trainees, interns, practitioners or blue card etc. you may fee rest assured that the Expat Management Group consultants will manage expectations from the start, inform the stakeholders step-by-step on each process and secure the permit in time, thereby meeting your business demands. We gladly assist with renewals or extensions of paperwork, if needed.

FAMILY MEMBER PERMITS

Family members are equally important (if not more important!). Regardless of whether family members are accompanying or travelling at a later stage, Expat Management Group will make sure they have all the necessary support documents in place, file their applications and assist them in each step of the immigration process to Belgium.

We gladly assist with renewals or extensions of paperwork, if needed. If needed, we can accompany foreign nationals when registering at certain local town halls. Our Belgian team takes the time to understand the business objectives, immigration goals and employees.

LIMOSA, A-1 AND CERTIFICATE OF COVERAGE

We advise companies on the impact of immigration on the social security status of their mobile workforce traveling in and out of Belgium, and can assist with obtaining the necessary Belgian social security certificates.

For employees inbound to Belgium, we can assist with the Limosa notification and act as a Liaison to the Belgian Social Security Authorities.

PERMANENT RESIDENCE AND CITIZENSHIP

At Expat Management Group we provide you with a clear advice on the options and red flags to anyone looking to secure Belgian citizenship, Permanent Residency or EU Long Term Residency.

We have the knowledge and understanding to assist you and your family members therewith securing the long term settlement in Belgium.

GOVERNMENT LIAISON

Expat Management Group is a trusted partner of the Belgian labour- and immigration authorities, and provides valuable feedback on immigration law and policy to the authorities.  Moreover, our senior staff is interacting constantly with officials on all government levels in Belgium.

Expat Management Group gladly facilitates client-government interaction and discuss new business-friendly initiatives. As we have contacts with multiple officials in every relevant authority in Belgium, we have a distinctive viewpoint and we can offer innovative strategies for success.

EUROPEAN AND SCHENGEN LAW

Continuously focussed on EU immigration policy matters, Expat Management Group keeps clients abreast of the latest European immigration policies and trends.

More specifically, our thorough knowledge of EU and Schengen regulations has proven to be paramount in shaping our clients’ European expat and business travel policies.

DOCUMENT LEGALISATION

Suring the correct certificates in the country of origin can be a daunting exercise. For any inbound our outbound immigration-related move, Expat Management Group will review your exact legalization request and will be able to procure, legalise, Apostille and or translate the correct documents in a timely and efficient manner so you don’t have to.

BUSINESS TRAVELLERS

A business visit abroad is usually permitted however limited in time and activities. At Expat Management Group we provide the right framework and workable parameters for your staff to conduct business meetings and advise on the allowable activities that can be waived from work authorization requirements.

Additionally Expat Management Group also assists with securing the correct business visas for you staff to travel abroad. We will provide instructions and services supporting consular processes and requirements.

This covers assistance for short term business travel visas and other consular or related matters filed in embassies, consulates and high commissions.

CLIENT WORKSHOP AND AUDIT

We keep our clients abreast of any relevant immigration updates which potentially have an impact on their expat management.  We anticipate to your corporate needs and act as your reliable and proactive partner.

We like to prepare our clients beforehand regarding audits from the Labour Inspectorate and provide workshops and internal audits focussing on compliance strategies and practices.

These prove to be effective for our clients, therewith avoiding penalties, revoking permits or sponsorships and criminal prosecution.

SELF-EMPLOYED FOR DOING BUSINESS

We assist self-employed nationals from outside the European Economic Area with applying for a professional card, which is required in order to start doing business in Belgium.

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